--ON-ON Guide for New Hares--
(Concocted by DeepThroat and IWIN)
So you have volunteered to hare a trail, you rash person. There are two key things we expect you to do:
Food & Drink 1 - The Beerstop:
Please ask the Grandmaster/mistress (GM) or the TM who the Beermaster/mistress (BM) is for that evening, so that you can contact the BM directly to make arrangements and discuss location of the beer stop and circle.
The BM is responsible for drinks and nibbles for the beerstop and for the circle at the end, but you need to show her or him where the beerstop will be (showing is much more reliable than telling, and a lost beerstop would not improve your hash).
Meet the BM at the start 15 minutes early, at 6:45pm, to place the beerstop.
Food and Drink 2 - The on-on:
ON-ON AT HOME (yours or somebody else's)
You are responsible for the food and drink at the on-on, but ask for someone to help you, at least for the first couple of times. We really appreciate that you open your home to the hash, and we want you to have time to enjoy yourself and your guests.
How many people? Get an estimate from the TM, but remember this could be incorrect, so food should be easy to "stretch" if extra people come.
Plan to spend no more than 10CHF or 7Euro per person (covering food, drink, sundries such as disposable plates, disposable cutlery, barbecue charcoal...).
Plan simple food that is easy to prepare and serve. If you need ideas please ask. Think about how you could "stretch" the food if more people turn up than you planned for. For example by buying a couple of extra loaves.
Remember we usually have some vegetarians, so it is nice if you can provide a no-meat alternative where appropriate.
Note on quantities: If you take a recipe for 4 people and just multiply everythi ng by 10, you will have enough food for 80 people, not 40! When "grossing up" to catering quantities, aim to provide about 60gm of pasta or rice and 60gm of meat or fish per person. It sounds mean but it works fine. Fill out the meal with cheap items such as big bowls of salad and fresh bread. Go easy on expensive items such as cheese, meat and fish.
At the end of the evening, have some bin bags ready, and ask hashers to help you clean up. Leave yourself the minimum to do after everyone has gone.
Recover your costs:
Please keep all your receipts, so you don't forget anything. All your expenses should be reimbursed, but LGH3 and CHFH3 do it differently.
LGH3 (Monday Hash): Hash cash will collect 10CHF or 7Euro per person (children half price). Give all your expenses to Hash Cash, who will either repay you immediately or (if not enough collected) will ask the Treasurer to pay you later.
CHFH3 (Wednesday Hash): You calculate the amount owed per person by dividing your total expenses by the number of hashers. The amount cannot exceed 10CHF, and if it is less, that is what each hasher should be asked to contribute. Ask a reliable hasher to take round a bowl and collect the money for you.
ON-ON AT A RESTAURANT
Negotiate with the owner or the chef to get a meal for around 20CHF or 14Euro. Something like a starter and main course is usually possible, often including a quarter litre of wine per person. To keep the cost down, make it clear we want tap water and open house wine. Make sure there will be a vegetarian option if somebody asks for it. Write down what was agreed, give a copy to the restaurant and bring a copy with you to the run.
If no deal, try another restaurant.
If the cost has to be significantly more than 20CHF or 14Euro, warn the TM as soon as possible so that it can be given in the Hash Flash.
At the on-on make it clear that you are the contact with the restaurant, so nobody else is entitled to change the arrangements (for example, order extra drinks on the common bill). If some hashers want additional wine, they should pay for it separately. BEFORE people start going home, get the bill from the restaurant, check it, and tell everyone what they need to pay.
NOTE: If you don't want to be the restaurant contact on the night, make sure that somebody else takes this role (usually the GM or another mmc member) and introduce this person to the restaurateur.
A quick recipe for Hash Vegetable Soup